Record Keeping and Financial Information

RECORD KEEPING

  1. A Minute Book shall be provided in which a proper record shall be kept of all resolutions of, and business transacted by, the Executive Committee.

FINANCIAL INFORMATION

  1. All funds of the Society shall be paid to the Treasurer and shall be lodged by the Treasurer in a bank or savings account in the name of ‘The Harrogate Dramatic Society’ as approved by the Executive Committee.
  2. No withdrawals shall be made from such accounts except on the authority of and for the purposes decided upon by the Executive Committee.
  3. Cheques must be signed by two of the Honorary Officers.
  4. The Financial Year of the Society shall be from 1st June to 31st May in each year, and thereafter the books of the account of the property and funds of the Society maintained by the Treasurer shall be submitted by him together with vouchers and Income and Expenditure Account and Balance Sheet for the year past, to the independent examiner or examiners appointed at the Annual General Meeting for the ensuing year.
  5. Such independent examiner or examiners shall give a certificate if in their opinion the Income and Expenditure Account and Balance Sheet shows correctly the financial position of the Society and is in accordance with the books of account and vouchers.
  6. Such Income and Expenditure Account and Balance Sheet, when so certified, shall be submitted for the approval and acceptance of the members and the Annual General Meeting.
  7. In the event of a vacancy occurring in the office of independent examiner, the Executive Committee shall have the power to make another appointment.