Annual General Meeting

ANNUAL GENERAL MEETING

1. The Annual General Meeting shall be held each year within three months of the end of the Financial Year, and at least seven days clear notice thereof, in writing, shall be given to members by ordinary post to their last known address.
2. The accidental omission to give notice of a Meeting to, or the non-receipt of notice of a Meeting by, any Member, shall not invalidate any proceedings or resolution at any Meeting of the Society or any committee thereof.
3. The following business shall be transacted thereat:-
   • Approval of the report of the Executive Committee as prepared by the Secretary;
   • Approval of the Treasurer’s Report and adoption of the Income and Expenditure Account and Balance sheet as certified by the auditor or auditors of the Society.
   • Election of Officers and Executive Committee as necessary for the ensuing year.
   • Election of independent examiner or examiners for the ensuing year.
4. The consideration, acceptance or rejection of resolutions or amendments to the rules, submitted by members of the Society, but only provided that 14 clear days notice in writing thereof has been give to the Secretary prior to the meeting.
5. Any other business which, in the opinion of the Chairman of the meeting, may be properly brought before the meeting.

RESOLUTIONS OF GENERAL MEETING, QUORUM, DISSOLUTION

1. Any resolution shall be deemed carried if a majority of those present, and voting, signify their approval by a show of hands, except as provided for in section 4 below.
2. In the event of any equality in voting, the Chairman shall have a casting vote in addition to the Chairman’s vote as a member.
3. Ten members shall constitute a quorum.
4. The Society shall only be dissolved by resolution passed by a majority of at least five-sixths of the members present and voting at a Special General Meeting called for the purpose of considering such a dissolution.

CALLING OF GENERAL MEETING UPON REQUISITION OF MEMBERS OR BY EXECUTIVE COMMITTEE

1. Upon a request, addressed in writing to the Executive Committee and signed by not less than twelve members, the Executive Committee shall, within one month after receipt thereof, call an Extraordinary General Meeting to consider the matters raised on such requisition.
2. The Executive Committee, however, may call an Extraordinary General Meeting upon giving fourteen days notice to members at any time that it considers it is essential in the interests of the Society to do so, but shall specify, in full in the notice convening the meeting, the matters to be discussed thereat.

ALTERATION TO THE RULES

1. The Rules for the time being in force, shall only be altered at a General Meeting.
2. The notice convening a General Meeting shall state the nature of such proposed alteration and members shall be informed thereof, in full, seven days prior to the meeting being held.
3. No alteration may be made to the following without the approval of the Charity Commission or other authority having charitable jurisdiction from time to time:-
   • The Objects of the Society;
   • Income and Property – sub section 3
   • Resolutions of General Meeting, Quorum, Dissolution – sub section 4
   • Alteration to the Rules

COPIES OF THE RULES

Furthermore the Secretary shall keep a certified copy of the Rules of the Society showing all alterations and additions thereto. Such copy shall be available for reference at all meetings of the Executive Committee or General Meeting. Every member of the Society shall receive a copy of the Rules.